Privacy Policy

This is the privacy policy for Home + Future Limited (referred to as HaF in this policy)

Last Updated: December 2025

WHO WE ARE

Home + Future Limited (HaF) is a nonprofit limited company primarily providing the Regional Homefinder System. This system helps local authorities match vulnerable individuals with care service providers.

Company Number: 16666009
Registered Address: Cawley Priory, South Pallant, Chichester, England, PO19 1SY

Data Protection Officer: Daryl Perilli
Email: daryl.perilli@homeandfuture.org.uk
Phone: 0330 043 9053

WHAT THIS POLICY COVERS

This privacy policy explains how we collect and use your personal information when you visit our website or contact us. It tells you about your rights and how to contact us if you have questions.

HOW WE USE YOUR INFORMATION

We are the “data controller” for information you provide through our website. This means we decide how to use it and are responsible for protecting it.

When you use our website, we collect and use your information in these ways:

INFORMATION WE COLLECT

Contact Forms
When you fill in a contact form or email us, we collect:

  • Your name
  • Your email address
  • Your organisation (if you provide it)
  • Your phone number (if you provide it)
  • Your message

We use this information to respond to your enquiry.

Website Usage
When you visit our website, we collect:

  • Which pages you visit
  • How long you spend on pages
  • What device and browser you use
  • Your approximate location (country/region)

We use this to understand how people use our website and improve it. See our Cookie Policy for more details.

Job Applications
If you apply for a job with us, we collect:

  • Your CV and application information
  • References
  • Right to work documentation
  • DBS check results (for relevant roles)

We use this to assess your application and comply with employment law.

WHY WE CAN USE YOUR INFORMATION (LEGAL BASIS)

We use your information because:

  • You consented (for marketing emails and non-essential cookies)
  • It’s necessary to respond to your enquiries (legitimate interest)
  • It’s necessary for employment purposes (contract and legal obligation)
  • It’s necessary to comply with legal obligations

HOW LONG WE KEEP YOUR INFORMATION

Contact enquiries: 2 years from your last contact
Job applications (unsuccessful): 6 months after recruitment ends
Job applications (successful): Kept as employment records
Website analytics: 2 years

WHO WE SHARE YOUR INFORMATION WITH

We only share your information when necessary:

  • Email service providers
  • Analytics providers (Google, Plausible)

We do not sell your information to anyone.

All our service providers are based in the UK or use UK data centres. They must protect your information and only use it for the purposes we specify.

YOUR RIGHTS

You have the right to:

Access your information – Ask for a copy of the information we hold about you
Correct your information – Ask us to correct information that’s wrong
Delete your information – Ask us to delete your information (in some circumstances)
Object to processing – Object to how we use your information
Restrict processing – Ask us to limit how we use your information
Data portability – Get your information in a format you can reuse

To exercise these rights, contact our Data Protection Officer using the details above.

If you’re unhappy with how we’ve handled your information, you can complain to the Information Commissioner’s Office (ICO):
Website: ico.org.uk
Phone: 0303 123 1113

SECURITY

We take security seriously and protect your information using:

  • Encryption for data in transit and at rest
  • Access controls limiting who can see your information
  • Regular security monitoring
  • Staff training on data protection

However, no internet transmission is completely secure. We cannot guarantee absolute security.

CHILDREN’S PRIVACY

Our website is not directed at children under 16. We do not knowingly collect information from children. If you’re under 16, please ask a parent or guardian before contacting us.

CHANGES TO THIS POLICY

We may update this policy from time to time. We’ll post any changes on this page and update the “Last Updated” date.

For significant changes, we’ll notify you by email if we have your contact details.

CONTACT US

If you have questions about this privacy policy or how we handle your information:

Data Protection Officer
Home + Future Limited
Email: daryl.perilli@homeandfuture.org.uk
Phone: 0330 043 9053
Address: Cawley Priory, South Pallant, Chichester, England, PO19 1SY

ABOUT THE REGIONAL HOMEFINDER SYSTEM

When local authorities use the Regional Homefinder System, they are the data controllers for information about vulnerable individuals. We act as their data processor, which means we only process that information following their instructions.

If you have questions about how your information is used within the Regional Homefinder System, please contact the local authority working with you. They can explain how they use your information and answer questions about your rights.

This website privacy policy covers information you provide directly to Home and Future Limited through our website, not information processed through the Regional Homefinder System on behalf of local authorities.